Effective Date: June 9, 2026 | Last Updated: June 9, 2026
1. Introduction
VIP Dental Center (“we,” “us,” “our,” or “the Practice”) operates the website www.vipdentalcenter.com (the “Site”) and provides general and cosmetic dental services in Palm Harbor, Florida. We value your privacy and are committed to protecting the personal and health information you share with us.
This Privacy Policy explains what information we collect through our Site, how we use and protect it, and the choices available to you. By using our Site or submitting information through it, you agree to the practices described in this Policy.
Notice regarding protected health information: This Privacy Policy governs information collected through our website. Protected health information (“PHI”) created or maintained as part of your treatment and care is governed separately by our Notice of Privacy Practices under the Health Insurance Portability and Accountability Act (“HIPAA”) and applicable Florida law. A copy of our Notice of Privacy Practices is available at our office and upon request.
2. Information We Collect
Information You Provide Directly
When you contact us through our online forms, request an appointment, or communicate with us, we may collect:
- Your name, email address, telephone number, and mailing address;
- Appointment requests and preferred contact times;
- Any information you voluntarily include in a message, such as a description of your dental concern.
Please do not submit sensitive health details through our website forms. Our online contact and appointment forms are intended for scheduling and general inquiries only. For matters involving your medical or dental history, please contact our office directly by phone so that your information can be handled through secure, HIPAA-compliant channels.
Information Collected Automatically
When you visit our Site, certain information is collected automatically through cookies and similar technologies, including your IP address, browser type, device information, pages viewed, and the dates and times of your visits. This information is used for analytics, security, and to improve site performance.
3. How We Use Your Information
We use the information we collect to:
- Respond to your inquiries and schedule or confirm appointments;
- Provide, maintain, and improve our services and website;
- Send you administrative information, such as appointment reminders or updates about our Practice (where you have provided consent or where permitted by law);
- Protect against fraudulent, unauthorized, or illegal activity and maintain the security of our systems;
- Comply with applicable legal, regulatory, and professional obligations.
We do not sell your personal information, and we do not use information submitted through our website for the sale of products or services to third parties.
4. Data Storage and Security
We use SSL/HTTPS encryption throughout our Site to help protect information transmitted between your browser and our servers. We maintain reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or destruction.
In the event of a data breach involving personal information, we will take appropriate steps to secure our systems and will notify affected individuals and applicable authorities as required by Florida law (including the Florida Information Protection Act) and any other applicable laws.
Please note that no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.
5. Cookies and Analytics
Our Site uses cookies—small text files placed on your device—to support core site functionality, remember your preferences, and gather anonymized usage data. You can disable cookies through your browser settings; however, some features of the Site may not function properly as a result. We suggest consulting the help section of your browser for instructions.
Google Analytics
We use Google Analytics to understand how visitors use our Site through anonymized, aggregated reporting. To opt out of Google Analytics, you may install the Google Analytics Opt-out Browser Add-on.
6. Third-Party Services and Embedded Content
Pages on our Site may include embedded content (such as videos or maps) and may use trusted third-party service providers to operate the website, process form submissions, or analyze site traffic. Embedded content from other websites behaves as if you had visited that website directly and may collect data about you, set cookies, and monitor your interaction with that content.
These third parties maintain their own privacy policies over which we have no control. We encourage you to review the privacy policy of any third-party website you visit. We share information with service providers only to the extent necessary for them to perform services on our behalf, and we do not authorize them to use your personal information for their own marketing purposes.
7. How Long We Retain Your Information
We retain personal information collected through our Site for as long as necessary to fulfill the purposes described in this Policy, to comply with our legal, regulatory, and professional record-keeping obligations, to resolve disputes, and to enforce our agreements. Dental and medical records are retained in accordance with the retention requirements established by Florida law and applicable professional regulations.
8. Your Rights and Choices
You may contact us at any time to:
- Request access to the personal information we hold about you;
- Request that we correct inaccurate or incomplete information;
- Request deletion of personal information, subject to the records we are legally required to retain;
- Opt out of non-essential communications from our Practice.
To exercise any of these choices, please contact us using the information in the “Contact Us” section below. Requests concerning your dental or medical records are handled in accordance with HIPAA and Florida law; certain information vital to your care or that we are legally obligated to keep cannot be erased.
9. Children’s Privacy
We treat the privacy of minors with particular care. Our Site is not directed to children, and we do not knowingly collect personal information from children through the Site without parental or guardian involvement. When we provide dental care to minor patients, information is collected and handled with the consent of a parent or legal guardian as required by law. If you believe a child has provided us with personal information through our Site, please contact us so we can address it appropriately.
10. Disclosure for Legal Reasons
We may disclose your information when we believe in good faith that disclosure is necessary to comply with a law, regulation, subpoena, court order, or other legal process; to respond to a lawful request from a government or regulatory authority; to protect the safety, rights, or property of our patients, staff, or the public; or to investigate suspected fraud or other unlawful activity. Any disclosure of personal information will be made in accordance with applicable law, including HIPAA and Florida law.
11. Links to Other Websites
Our Site may contain links to third-party websites that are not operated or controlled by us. We are not responsible for the privacy practices or content of those websites. We encourage you to review the privacy policy and terms of service of every site you visit through a link from our Site.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make changes, we will revise the “Last Updated” date at the top of this Policy and post the updated version on this page. We encourage you to review this Policy periodically.
13. Contact Us
If you have questions about this Privacy Policy or our handling of your information, please contact us:
VIP Dental Center
Website: www.vipdentalcenter.com/contact
Location: Palm Harbor, Florida
3. Embedded Content
Pages on this site may include embedded content, like YouTube videos, for example. Embedded content from other websites behaves in the exact same way as if you visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. Below you can find a list of the services we use:Youtube
We use YouTube videos embedded on our site. YouTube has its own cookie and privacy policies over which we have no control. There is no installation of cookies from YouTube and your IP is not sent to a YouTube server until you consent to it. See their privacy policy here: YouTube Privacy Policy.4. Cookies
This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics. Cookies generally exist to make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the help section of your browser.Necessary Cookies (all site visitors)
- cfduid: Is used for our CDN CloudFlare to identify individual clients behind a shared IP address and apply security settings on a per-client basis. See more information on privacy here: CloudFlare Privacy Policy.
- PHPSESSID: To identify your unique session on the website.
Necessary Cookies (Additional for Logged in Customers)
- wp-auth: Used by WordPress to authenticate logged-in visitors, password authentication and user verification.
- wordpress_logged_in_{hash}: Used by WordPress to authenticate logged-in visitors, password authentication and user verification.
- wordpress_test_cookie Used by WordPress to ensure cookies are working correctly.
- wp-settings-[UID]: WordPress sets a few wp-settings-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface.
- wp-settings-[UID]:WordPress also sets a few wp-settings-{time}-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface.
5. Who Has Access To Your Data
If you are not a registered client for our site, there is no personal information we can retain or view regarding yourself. If you are a client with a registered account, your personal information can be accessed by:- Our system administrators.
- Our supporters when they (in order to provide support) need to get the information about the client accounts and access.
6. Third Party Access to Your Data
We don’t share your data with third-parties in a way as to reveal any of your personal information like email, name, etc. The only exceptions to that rule are for partners we have to share limited data with in order to provide the services you expect from us. Please see below:
Envato Pty Ltd
For the purpose of validating and getting your purchase information regarding licenses for this theme, we send your provided tokens and purchase keys to Envato Pty Ltd and use the response from their API to register your validated support data. See the Envato privacy policy here: Envato Privacy Policy.
Ticksy
Ticksy provides the support ticketing platform we use to handle support requests. The data they receive is limited to the data you explicitly provide and consent to being set when you create a support ticket. Ticksy adheres to the EU/US “Privacy Shield” and you can see their privacy policy here: Ticksy Privacy Policy.
7. How Long We Retain Your Data For
When you submit a support ticket or a comment, its metadata is retained until (if) you tell us to remove it. We use this data so that we can recognize you and approve your comments automatically instead of holding them for moderation.
If you register on our website, we also store the personal information you provide in your user profile. You can see, edit, or delete your personal information at any time (except changing your username). Website administrators can also see and edit that information.
8. Security Measures
We use the SSL/HTTPS protocol throughout our site. This encrypts our user communications with the servers so that personally identifiable information is not captured/hijacked by third parties without authorization.
In case of a data breach, system administrators will immediately take all needed steps to ensure system integrity, will contact affected users and will attempt to reset passwords if needed.
9. Your Data Rights
General Rights
If you have a registered account on this website or have left comments, you can request an exported file of the personal data we retain, including any additional data you have provided to us. You can also request that we erase any of the personal data we have stored. This does not include any data we are obliged to keep for administrative, legal, or security purposes. In short, we cannot erase data that is vital to you being an active customer (i.e. basic account information like an email address). If you wish that all of your data is erased, we will no longer be able to offer any support or other product-related services to you.GDPR Rights
Your privacy is critically important to us. Going forward with the GDPR we aim to support the GDPR standard. ThemeREX permits residents of the European Union to use its Service. Therefore, it is the intent of ThemeREX to comply with the European General Data Protection Regulation. For more details please see here: EU GDPR Information Portal.10. Third Party Websites
ThemeREX may post links to third party websites on this website. These third party websites are not screened for privacy or security compliance by ThemeREX, and you release us from any liability for the conduct of these third party websites.
All social media sharing links, either displayed as text links or social media icons do not connect you to any of the associated third parties unless you explicitly click on them.
Please be aware that this Privacy Policy, and any other policies in place, in addition to any amendments, does not create rights enforceable by third parties or require disclosure of any personal information relating to members of the Service or Site. ThemeREX bears no responsibility for the information collected or used by any advertiser or third party website. Please review the privacy policy and terms of service for each site you visit through third party links.
11. Release of Your Data for Legal Purposes
At times it may become necessary or desirable to ThemeREX, for legal purposes, to release your information in response to a request from a government agency or a private litigant. You agree that we may disclose your information to a third party where we believe, in good faith, that it is desirable to do so for the purposes of a civil action, criminal investigation, or other legal matter. In the event that we receive a subpoena affecting your privacy, we may elect to notify you to give you an opportunity to file a motion to quash the subpoena, or we may attempt to quash it ourselves, but we are not obligated to do either. We may also proactively report you, and release your information to, third parties where we believe that it is prudent to do so for legal reasons, such as our belief that you have engaged in fraudulent activities. You release us from any damages that may arise from or relate to the release of your information to a request from law enforcement agencies or private litigants.
Any passing on of personal data for legal purposes will only be done in compliance with laws of the country you reside in.